Team Member Management: Multi-user access for photography studios.
July 14th, 2026
What is Team Member Management?
If more than one person helps run your studio, chances are you’ve had to find workarounds.
Shared logins. Shared passwords. One account being used by multiple people… the perfect storm for a data privacy stress-fest.
The good news? Team Member Management is built for every member of your team, and is now available on Zenfolio.
Photography business owners on Professional and Advanced plans can invite team members into their account by email, giving each person their own login and access based on the work they do. Billing and subscription settings remain with the Account Owner, while team members get access to the tools they need.
Who Team Member Management is for.
This isn’t a feature only for large studios. It’s for any photography business where more than one person helps get the work done.
From solo photographers working with a bookkeeper to wedding studios with second shooters and editors, and volume teams managing thousands of images, Team Member Management helps everyone work from the same account with the access they need.
The solo photographer with a part-time bookkeeper.
You handle the shoots, editing, and client relationships. They help with reporting, invoicing, or fulfillment. They need access to specific parts of your business, not your entire account.
The growing portrait or wedding studio.
A second shooter covers the ceremony. An editor helps turn around galleries. An administrator keeps clients informed and projects moving forward. Everyone plays a different role, and not everyone needs access to the same parts of your account.
The volume photography team.
On a busy school picture day, photographers are capturing images, editors are processing uploads, and administrators are handling delivery and support. Everyone has a role to play, and the platform should support the way your team actually works.
Build your team on Zenfolio: Start free.
Four preset team member roles.
To get started, choose from one of four predefined roles.
Photographer
Access galleries and uploads. Account Owners can choose Upload Only or Full Access.
Content editor
Manage Website, Blog, and SEO content, with configurable access to specific areas.
Accountant
View and export reports without access to operational settings.
Account administrator
Manage most areas of the platform while billing and subscription settings remain with the Account Owner.
Invite a team member by email, choose a role, and they’re ready to go. If responsibilities change, roles can be updated at any time.
Moving from Classic Zenfolio? Your team workflow comes with you.
If you’re using sub-accounts on Classic today, we know how important team workflows are to your business. We also know they’ve been one of the key considerations when evaluating a move to NextZen.
Team Member Management brings team-based workflows to NextZen, making it easier to manage photographers, editors, administrators, and support staff from a single account.
One thing to keep in mind: when you migrate, you’ll create your team structure on NextZen from scratch. It’s a good opportunity to review responsibilities, update access, and set your studio up for the way it operates today.
Why team access matters as your studio grows.
As studios grow, responsibilities naturally get shared across the team. Photographers upload images, editors manage galleries, administrators support clients, and accountants handle reporting.
Team Member Management gives each person access to the tools they need while keeping ownership and control in the right place.
It also creates clearer accountability. Uploads, edits, and orders remain associated with the team member who performed them, and that history stays intact even if a user is later deactivated.
It’s a better fit for the way modern studios operate.
What’s coming next:
We’re already working on the next step for growing studios: a clearer view of which photographer drove which sale.
For studios that pay photographers on commission, this will provide clearer visibility into performance and make commission tracking easier to manage. More on that soon.
Get started with Team Member Management.
If you’re on Professional or Advanced, Team Member Management is available today.
Open Account Settings → Users and invite your first team member.
New to Zenfolio? Start a free trial and set up your team.
Or, if you’d like a walkthrough, visit the Help Center to learn more.
